Employee ExperienceLearning and Development

Creating a Commitment Plan for the Workplace – a Complete Guide

6 Mins read

Creating a commitment plan for your workplace means aiming to develop a high-performing team. You can’t expect your team to show results and finish tasks, when no one takes accountability for problem solving, decision making or addressing different issues.

The feelings of responsibility that an employee has towards the goals, vision, and mission of the company are known as one’s commitment to the workplace. The higher one’s commitment is, the better will be the overall business performance; increased productivity, profitability, and employee retention are also noted. 

If you want to skip the reading and get straight to creating the commitment plan, you can download a template for free by using this form:

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    Improving Commitment for your Workplace

    Improving commitment isn’t always easy. We recommend to the HR teams and managers to incorporate the following steps:

    Build a Strong Team

    Teamwork is amazing! Organizations need to foster a culture where teamwork is valued. Achieving goals together makes every challenge appear doable. The effectiveness of a team depends on how well the members can cooperate and communicate with one another.

    Promote Open Communication

    Ensuring your employees are aware that your workplace is eager to promote open speaking and communication will increase the feeling of commitment and overall trust. Using surveys and questionnaires about your employees’ satisfaction is a way to start. 

    Culture of Trust

    In any relationship, especially at work and in the professional world, trust is a crucial element that produces remarkable results.  To introduce and promote such a culture in the organization, top-level management as well as the entire organization must put up a significant amount of work. Gaining someone’s trust requires consistent effort in words and deeds. When companies foster this culture, they gain team members who will positively impact the company in all the right ways, improving job commitment.

    Promote the Development of your Staff

    People are more likely to stay with a company for a longer amount of time if they have the opportunities to develop both professionally and personally and are treated well when they offer suggestions. Employers can assist their staff by offering them opportunities for learning, cross-training, and any other interactive methods that enhance their overall growth. Such actions assist businesses in employee retention.

    commitment plan

    Innovation is the Strategy

    Allow your staff to be creative when coming up with ideas, plans, communication methods, etc. Dedicated workers are innovators. Even the most routine jobs are constantly being improved by the employees. Organizations should value these people and encourage them to develop better solutions by offering incentives and rewards for their success and inventions.

    Scrum Values – Commitment in Scrum

    Scrum is a set of values, principles, and practices. It utilizes cross-functional teams to produce and deliver goods and services quickly. To sum up, scrum values are listed as in the following:

    • Focus
    •  Openness
    •  Respect
    •  Courage
    •  Commitment

    With respect to the Scrum Values, commitment in the workplace means that the team has commitment to achieving a goal. Scrum explains an employee commitment differently for different roles:

    Commitment as a Product Owner

    As a product owner, you show commitment by making the best possible decisions. Furthermore, you demonstrate devotion by going above and beyond to create the best product possible. By the best, we mean something that benefits the customer, the community, and the organization as a whole. Additionally, the product owner has dedication to inspire the team with a crystal-clear product objective. 

    Commitment as a Developer

    As a developer, you will choose the work from the product backlog and agree to deliver it by the end of the deadline,  always on the best understanding of your capabilities. The team as a whole will create the objective and the goal, and developers demonstrate their dedication by concentrating on the project goal.

    Commitment as a Team Leader

    By supporting the Project and Team Framework, the team leader demonstrates their dedication to the project. The team leader ensures that no task is prolonged in order to complete “Done” Increments.

    Additionally, the team leader puts effort to get rid of whatever obstacles the team is dealing with. Last but not least, the excellent team leaders demonstrate their dedication by assisting with the overall project’s planning, shielding teams from changes, and minimizing undue pressure from Product Owners. Also, The team leaders mentor the management and other stakeholders, assisting them in making the changes they want to see in the transformation of the entire organization.

    Commitment Plan Template

    Again, the purpose of the commitment plan for the workplace will be to identify the people and systems whose commitment you will need. We will present a simple template with instruction on how to use it:

    Instructions:

    • Create a table on Google Sheets, Canvas, or whatever tool you want to use;
    • List people, groups, or systems whose commitment you need to rate;
    • Place an O in the box next to the level of commitment needed in order for the solution to receive a fair test;
    • Place an X in the corresponding box of the estimated commitment that the employees have now;
    • Draw an arrow from the X to the O;
    • Develop a plan to mitigate the gap (or completely minimize it) between where they are and where they need to be;
    • Establish a process to monitor the progress 

    Download a Free Commitment Plan Template

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      You will receive the template in an email from Employee Experience Magazine. Make sure to check the spam box if you don’t see it in your inbox.

      Commitment Letter for Work from Home

      What is an employment commitment letter?

      An official contract that declares an organization’s intention to hire a person when the time is right is known as a letter of commitment for employment. The letter outlines the conditions under which the company must hire the applicant. Important clauses like payment, duration of employment, and conditions like passing a background check should also be included. The letter is signed by the employer and the employee once they have both agreed to its provisions. Both parties are committed to the contract once they have signed the employment commitment letter.

      Similarly, you can also write a commitment letter to your employer, with different intentions. For example, you can write a commitment letter to work from home. Here’s how:

      First, put yourself in your manager’s position before requesting the ability to work from home. Consider any conceivable concerns they may have, and then provide convincing justifications for why your job is not hampered by these potential problems.

      Your management might be concerned about, for instance:

      1. Information security, particularly with regard to confidentiality and the possibility of data theft or hacking.

      Give your manager your word that you’ll follow the same security precautions at home as you do at work. To gain a sense of IT-related difficulties, it could be beneficial to have a casual meeting with an IT representative. To enable remote access to office products, security features and software is installed on your computer, laptop, or other devices. Be ready to accept accountability for whatever device you’re using.

      2. Keeping track of your output while they can’t physically see you working.

      How can they tell if you are working as productively as you would at work? Share whatever statistics you have about the difference between your productivity at work and at home. Reassure your manager of your availability and dedication to work, wherever you are, in your letter and in any subsequent meetings. You can list specific tactics, like check-in calls or a weekly summary email, to let your manager know what you do each week.

      What Details to Put in Your Letter

      Be specific in your letter about what you want. Do you wish to work from home every day, occasionally, or just one day every week? Set the guidelines for how this would operate in terms of scheduling.

      It’s crucial to offer a justification for your desire to work from home. Ideally, you’ll position this just to demonstrate how working from home is advantageous to both your boss and the business.

      For instance, to escape your rush-hour drive, you write that commuting makes it impossible to arrive before 9:30 a.m. I’m usually eager to start my day before then. I could be at my desk earlier in the day working on projects if I could work from home two days a week.

      If your organization does not frequently allow employees to work from home, you might also want to mention in your letter how you can be reached during business hours (phone, email, Slack, Zoom, etc.) and address any possible concerns.

      Further Reading:

      Commuting to Work: The Ideal Distance
      Leave of Absence Process Flowchart
      20 Best HR Podcasts You Should Add to Your List

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