Learning and Development

Best Practice Sharing Platform & Template – UPDATED 2021

5 Mins read

An effective best practice sharing platform helps organizations identify the practices that work the best for them and share it internally. Any business, at some point in time, faces a situation where it must grow and adapt to changes. In order to sustain growth and adaptation, an organization should evaluate and compare the operations with successful businesses and identify the best practices. These practices should then be rolled across the organization to elevate the potential performance level of all the employees to ensure continuous improvement.

However, sharing best practices can be challenging even for established businesses. In this post, let us try to understand how you can use the right platform and templates to make it easier to share best practices within the organization.

Best Practice Sharing Platform – A Complete Guide

Best Practice Sharing Process

Sharing best practices can be the perfect complement to several other approaches an organization takes to improve its processes and solve problems. With an effective, robust best practice sharing platform, organizations can take a streamlined approach to identify the practices that work the best for them and share them internally to benefit the entire organization.

A best practice sharing platform nurtures a learning environment in an organization, thereby helping the business attract better talent, adapt to changes, and boost employee performance. Another powerful impact is helping the managers identify knowledge gaps and take proper measures to fill them. Sharing best practices also lets employees share innovative ideas to boost the company’s productivity and performance.

When a best practice sharing system is in place, employees save a substantial amount of time otherwise spent in locating relevant information. People in the organization can share their ideas, brainstorm, and collaborate in a free environment and keep them from making the same mistakes others made. This benefits the organization in the form of cost and time-saving.

Best Practice Sharing Templates & Activities

Best Practice Sharing Platform

Sharing best practices within an organization has always remained crucial for growth and development. The primary goal is to identify the supreme method to do something, either in the industry or within the organization, and to distribute the expertise and knowledge obtained in the process with others so that they can reach the optimum level of their performance.

While it seems to be easy in theory, sharing best practices in companies can present a lot of challenges ranging from identifying the best practices to distributing them across silos. Fortunately, there are some powerful tools and activities that aim to make this process easier. Fostering knowledge sharing culture, using the right tools, and offering reusable templates are some of the best ways to drive best practice sharing.

Knowledge Sharing Tools

Investing in a powerful knowledge sharing tool is one of the most effective ways to foster a culture of sharing in the organization. Such tools allow users to quickly look for content, ask questions, share files, seek assistance, and motivate everyone, from interns to top managers to share knowledge with others. These tools also have powerful analytics features to keep track of employee contribution and progress.

Social Media Networks

Admit it or not, employees like to use social media networks during their work hours. Now that websites like Twitter, Facebook, and LinkedIn have become so prominent in every field, it is a good idea to use them for knowledge sharing. From YouTube videos to microblogging, these platforms can be useful for managers looking to distribute knowledge across teams. The advantage is that these platforms provide a relaxed, informal environment to collaborate, brainstorm, and share ideas.

Reusable Templates

Look for tools that are progressive in nature and offer options like modules, courses, nuggets, resources, sheets, etc. across categories of subjects. Also, there is no need to reinvent the wheel for the content every time. Each organization possesses a host of documents spread across systems, accounts, and hard drives. Reusable templates are great starting points for good content. You can encourage employees to embed existing information like sales terms, product codes, technical sheets, etc. on these templates.

Developing A Knowledge Sharing Platform

Developing A Knowledge Sharing Platform

The right knowledge sharing platform makes it easy to access information at any time and anywhere, ask questions, quickly search and find the required information, store information securely, chat with others, streamline the processes like onboarding and training and encourage contribution from team members. Organizations benefit from developing a knowledge sharing culture that encourages employees to use digital platforms for putting in their ideas, opinions, viewpoints as well as seeking help from seniors, experts, and peers whenever needed.

A knowledge sharing platform is one of the most critical components and considerations for a business as it directly impacts the productivity of employees and the company’s performance and bottom line. The first requirement for this platform is that it should be interactive and easy to access. You should choose a tool that employees can access from anywhere on any device. The platform should offer options like Q&A, chat, and comments section to facilitate two-way interaction.

The platform you develop should also feature the ability to organize content easily along with advanced features like a smart search option to make sure any employee can access the information whenever needed. It should also offer the facility of sharing content with external users and boast a powerful analytics system to stay updated on what content performs the best and which parts need fine-tuning.

Getting Started With Best Practice Sharing Process

It is no secret that sharing best practices is a powerful way to boost productivity and performance within an organization. This process helps businesses improve efficiency, fill knowledge gaps, and encourage leadership, among other benefits. Every organization has factors that ease the process of sharing best practices.

Let us look at the key steps involved in getting started with the best practice sharing process.

Devise a strategic plan

It is a good idea to start with the design and implementation of a plan to share best practices with employees. This step also involves articulating how different practices support business goals. This allows parts of the organization to support their propagation.

Use knowledge sharing tools

Every organization requires a tool to share best practices. Powerful tools like knowledge sharing platforms and corporate intranets are dedicated to supporting content management and sharing. Knowledge sharing tools effectively create a centralized resource of useful material for employees to access at the time of need.

Track internal accomplishments

The organization can form a specialized team to establish processes for the analysis of internal accomplishments. The team can, for example, provide an after-practice review of a completed project.

Identify, validate and document best practices

Businesses can review the best practice sharing strategies of successful companies to be able to identify the best practices. Validating these practices helps the organization direct employees for communication with the practice developers and experts to learn.

Share top content with employees

This step helps the organization distribute best practices in the work environment by pushing useful content to employees. This will ensure that the content engages employees and remains accessible whenever they need it.

Final Thoughts

Building a best practice sharing platform helps reframe the way information is distributed among employees, creating an easily accessible centralized library of resources and a simple way to share ideas and opinions. With the right knowledge-sharing tools and practices, an organization can cut down costs, boost efficiency, improve productivity, and ultimately benefit the bottom line.

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Editor-in-Chief at Employee Experience Magazine.
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